How I Plan My Weeks and Days to Achieve My Goals

Hello My Charmed Ones!

Last month, I shared how I functional plan my months to ensure I am achieving my goals and balancing my workload, and as promised, now I want to show you how I plan my weeks and days.

Let’s talk about how I plan my weeks first. I am currently using the Week on One Page Inserts from the Master Plan System for this process.

The first thing I do when planning out my week is identify 3-5 priorities for that week. These priorities will often be goals I am working towards that week or they can be big projects that need to be accomplished. This really helps me focus on spending my time wisely and not scattered putting effort in too many directions.

Next, I make a complete task list of items due to be worked on this week. These tasks come from my monthly editorial calendar and monthly master task list!

Then, I’ll add any key reminders for the week in the proper section of this insert- I’m using my week on one page insert design as you can see.

Finally, I will populate the top 3 tasks for the current day, and fill in any other tasks that I know will be top 3 items for the rest of the week based on my default weekly schedule which is what I use to keep track of my themed workdays. I do not, however, fill in my top 3 for each day ahead of time. I only populate information I know will likely not change and I always recommend not filling in too much ahead of time with your planning in case things do change or you get behind or ahead on work one day.

With my weekly plan laid out, I then move onto daily planning if I know I am going to have a particularly task heavy day and need the extra space. Daily planning isn’t something I need to do everyday, but on a few high performance days I find it incredibly valuable to keep me on track.

The inserts I use for my daily planning currently are the undated Daily Planning + Journaling inserts available exclusively to my Productivity Master Mind Members. They give you space to set an intention for the day, which again, helps you get clear on what you’re working towards. I then copy over my top 3 for the day into the space provided.

Next, I write out the goals I’m focused on for the day- similar to the weekly priorities, but I can get more day specific here if I want to.

Then I write out my complete task list for the day.

I’ll also make a plan for how I’ll spend my down time that day, which can be very helpful in motivating you to stay productive on work when you know you have something to look forward to later on.

Finally I will populate my schedule for the day. I am not usually one to write out and stick to a detailed schedule, but I do enjoy creating an outline for the way I want my day to flow. I don’t always stick to the exact time schedule, sometimes I finish things early and sometimes I finish them a little later, but when I script my day out like this it does tend to go according to plan. This was a very task intensive day where having that plan for my time really made a difference.

Now, to round off my daily planning, I also like to do some journaling in the space provided on the back of this daily insert. If you want to learn more about journaling, I made an in-depth video on 7 journaling strategies and getting started that you may find helpful.

When it comes to my journaling, I like to do a few different types of journaling at once. Here you see I am starting with gratitude journaling- where I personally like to write out 7 things I’m grateful for. Then I will script my day out a little more based on my schedule. Last I will write out my Vibe for the day, which is what I call my affirmations. These set the tone for how I want to feel and the mindset I want to embody that day.

So, that’s my vibe journaling and my process for weekly and daily journaling to achieve my goals using my functional planning methodology!

xoxo,