Today I want to set the record straight on an often controversial and misunderstood aspect of productivity; multi-tasking!
As a society, we get a lot of mixed messages on multi-tasking. The American #hustle culture projects a narrative that your productivity is measured by the number of tasks you can check off your to do list in a day, and that busy is the ultimate sign of success.
Everyday I see images on television and social media that glorify doing multiple tasks at one time, apparently a sign that you are using your time efficiently?
I see posts on Instagram about how you can sleep when you’re dead and how humorous it is that career professionals in their 20s and 30s have no time for their social lives.
Blowing off your friends and family to sleep because you’re burnt out from work is a right of passage.
Having to drink a bottle of wine or take prescription sleep aids in order to get rest at night is the accepted norm.
But despite all the social signals that working non stop and doubling or tripling up on tasks is the way to go if you want to look like a successful human, productivity research is very clear that when you try to do more than one thing at a time, you are going to do both of those things poorly. In fact, studies show multi-tasking decreases productivity up to 40%.
Now, if the tasks you are working on are not very important and don’t require any skill or level of precision, then by all means, multi-task away.
I’m all for listening to your favorite podcast episodes while you fold the laundry or do the dishes.
I very often listen to a book on tape or catch up on YouTube videos when I’m in the bath.
There are some things you can do adequately at the same time.
For instance, I use essential oils and listen to a guided meditation when I’m trying to fall asleep at night. It’s a wonderful way to stack healthy sleep habits to ensure a restful night’s slumber.
But when it comes to tasks that do matter. Tasks for work or business, attending meetings or calls, and even relaxing or spending time with loved ones, you really should focus on the task at hand if you want to see and feel results.
I’ve learned from much trial and error that I can’t listen to a non-fiction book while I’m working or else I won’t do much work or I won’t remember what I’ve learned from the book. I can’t have it both ways, I can only focus on one important thing at a time if I want to do it right.
I can’t attend a Zoom meeting and try to do anything more than take notes if I actually want to absorb the information from the call. And even in this case, while I’m taking notes I often miss new information that is being mentioned.
Multi-tasking just doesn’t work on the important things because humans need to focus in order to learn or create.
Sure, you can work on multiple tasks a day, but you can’t work on multiple tasks at one time.
So, I advocate for focus. For doing one thing at a time, giving it your full attention, and doing the thing very well.
When you do this, focus on one thing at a time, at first you might experience a bit of fear because all your attention and pressure are on one task.
Some of you I’d bet have been multi-tasking not simply to get more done in a day, but to actually keep you from going all in on certain work.
Multi-tasking relieves the pressure of perfectionism for some people because you know deep down inside that you just want to rush through certain tasks and get them over with. Multi-tasking can be a type of distraction for us, and a boundary that keeps us from doing our best work at the same time.
Done is better than perfect, right?
Well, it depends on the context.
You can do two things at once, check the box on them and move on to the next thing without even stopping to evaluate if the work was necessary or impactful.
So many of us check the box on tasks with the expectation that it is going to move the needle on an objective or goal, but we give up because we don’t see the fruits of our labor. Perhaps, if we had focused on one thing at a time and did our best with each, we would have seen the impact we were expecting.
This brings to mind the example of working out alone versus working out with a trainer. Working out alone of course benefits our health, but it’s been shown that working out with a trainer gives greater results because the trainer is there to ensure you are holding proper form and putting in a full effort for your time. When we work out alone, sure, some of us may be disciplined enough to remain in proper form or push ourselves to the limit each workout, but truthfully, most of us are just trying to get thru the experience rather than doing it right. We have a belief that just finishing is enough, and when we don’t see the results we expected after weeks of effort, we give up.
What if we just put in the full effort and gave the task our full focus to begin with?
Well, then we would start seeing results that would likely blow us away.
Wouldn’t that be a nice feeling for once?
So, from now on, let’s hold ourselves accountable for doing one thing at a time when it comes to tasks that are important or are tied to our goals and objectives.
It’s fine to multi-task in small ways on mindless tasks that don’t have a significant effect on our lives, but when you do, take note of whether you got all you expected from your experience, and if you feel unfulfilled you know not to multi-task on that item again in the future.
Today, I want to share 5 Productive Work From Home Lunch Break Ideas with you all.
We are about to commemorate one year in our global pandemic lockdown, and at this point, most of us have become much more skilled at working from home. If you were one of the many employees who shifted to a work from home life-style for the first time, I know the last year for you hasn’t been easy. I can only imagine the adjustment you had to go through and I know many of you still don’t feel as productive as usual working from home.
As someone who has worked from home for years running my own business, I know I certainly went through a transition like this myself. The biggest challenge I struggled with, that I think many of you can relate to, was taking breaks. When you work in an office, it’s a little easier to convince yourself to take a break I think because you feel like you are in a work environment and so taking 30 minutes to an hour in the middle of the day for your lunch break to relax and perhaps take care of your own personal work seems more acceptable. But when you work from home, at least for me, you can feel like you don’t need to take a break because you are already home. But then of course, lack of clear break time exhausts us mentally, and makes it even easier for us to work overtime.
Something that has helped me establish more Work Life Balance since working for myself is the idea of taking a productive lunch break.
Yes, being at home steps away from my kitchen means I have easy access to food and snacks, so maybe I’m not always hungry during my lunch break, so I have found other productive things to do during my lunch break that make me feel like I am using it wisely, while also using it to decompress and take a true break from work.
Here are my 5 Productive Work From Home Lunch Break Ideas!
1. Listen to a 15-30 minute guided meditation
Nothing helps me reset my productivity quite like a guided meditation. For those who are new to the practice of meditating, using a guided track makes it easier to relax and focus because you are paying attention to the directions you are being given. If you struggle to meditate on your own, try a guided track and see if you enjoy that. Not only does meditating have a wonderful ability to re-energize our minds but truthfully, a guided meditation track is also something you can do while you are eating your lunch or doing other productive activities during your break. Don’t think you always have to be sitting down quietly with your eyes closed to be meditating, because there are many different ways to put our minds in a meditative state. Maybe you just don’t want to be driving or doing anything too complicated or dangerous while listening to the track, however!
2. Read or listen to a book on tape
Members of my community often ask me how they can fit in new habits they are interested in like reading, and I think using your break time as a dedicated time for something like reading is a great idea. Reading or listening to a book on tape is a great way to relax and rest your mind, shifting your focus away from work. So, if you want to start reading more regularly, try doing so as part of your work from home lunch break!
3. Watch an inspirational or entertaining YouTube Video
I have spoken before about how I enjoy using incentives like watching a YouTube video as a reward for being productive at work and avoid procrastination. You could certainly use this as a lunch break strategy where you get a mid-day break to do something fun you enjoy like watching a Video. Now, I do think it’s best for these videos to either be inspirational or entertaining because if you can get a jolt of motivation or some laughter in your day, that is going to be a boost to your productivity!
4. Add some new inspiration to your vision board
For me, my vision board isn’t just something I create at the start of the year and stick to, it’s a living breathing work of inspiration that I like to currently update. So, spending some time searching for images online or quotes you can print out and add to your vision board is a great, relaxing and inspiring way to spend a lunch break.
5. Write out affirmations
If you have some affirmations you are trying to use to reprogram your mind, spending a little time during your lunch break writing them each out several times is a easy bit of mindset work you can do to be productive. I like to write my affirmations out 3 x 3, so three affirmations written out three times. Do whatever works for you, but make sure while you are writing out the affirmations, that you feel the feelings of that affirmation being your truth. That is the best way to get those affirmations plugged into our brain quickly!
So, I hope you enjoyed these 5 Productive Work From Home Lunch Break Ideas. I would love to hear which idea you are going to start implementing so please leave me a comment and tell me about it!
Tis the season to get gifting and this year I have put together three awesome new holiday gift guides to help inspire you to find that perfect something for the special ladies in your life.
I can’t tell you how helpful I find these sorts of holiday gift guides so I am so glad to be able to share my own with you.
So, the three gift guides are themed for three specific women | The Planner Addict, The Boss Lady & The High Vibe Babe!
Let’s start with The Planner Addict
This gift guide covers a few chic but essential elements that any planner lover is sure to lust after. Stylish planners, trendy highlighters and some elegant stationery. Don’t worry, I’ve done the leg work and provided you links to the items below!
Next, here are some great gift ideas for The Boss Lady
This gift guide covers modern yet feminine office necessities that the boss lady in your life is sure to enjoy. Chic desk accessories, a functional project planner and even a powerful hair styler to ensure she is always zoom call ready!
Finally, here are my gift suggestions for The High Vibe Babe
This gift guide covers some unique self-care favorites that any vibe conscious lady is sure to appreciate. Crystals, relaxation and meditation tools, and even a guided journal to help your loved one manifest their dreams.
I sincerely hope that these gift ideas help give you some great inspiration for how to spread your own holiday cheer this season.
There is no better feeling than when you receive a gift from someone you love that feels so you!
I am personally not a big fan of the money or gift card gifting that has become popular in the last few decades. For me, I prefer to take my time and find a gift that fits each person on my list. I know not everyone has that sort of time, so I hope these gift guides help you make quicker work of your holiday shopping.
Wishing you and yours a safe, happy and healthy holiday season!
I sincerely hope you and yours are doing well, staying safe, healthy and productive at home. As you may already know from my May #ICYMI post, the past month was something of a mental struggle for me social distancing for so long in this remarkable time we are living in. This is the thing though, I have gone through so many dark periods in my past that I know how important it is to first honor the way I am feeling in the moment, but also not to let myself succumb to it for too long. So yes, I was struggling this month, but I had to just let those feelings out once and for all and then force myself back into a positive mindset. One thing I know can happen to me when I go through a rough patch is that if I don’t actively fight it, I can stay in that sad mindset for way too long. It’s certainly not easy for me to shift out of that place, but I have an arsenal of mindset shifting tools that I use to help me, and if I don’t execute on them, I know I can get stuck for a longer time than necessary. It all starts for me with making the executive decision that I’m not going to allow myself to stay in that mindset, especially not without a fight!
So, what are those tools? How do I dig myself out of a dark place when I’ve fallen into one? Here are some strategies and tools I use.
Gratitude: I think gratitude is one of the most underrated and glossed over topics when it comes to managing your mindset. It’s easy to take for granted, that’s for sure, but no matter what is going on in your life at any given moment, each of us has dozens, hundreds maybe even thousands of things we can be grateful for if we choose to tap into that energy. It is, of course, a choice to feel grateful, and I think one of the problems around the idea of gratitude is that we hear about it so often or we can rattle off a quick default list of things to be grateful for, but we fail to tap into the feeling of gratitude when we do so. I could make a list of a hundred things I am grateful for right now, but just approaching that task as a catalog won’t shift my mindset. Instead I need to stop and focus on each gratitude item and think about how that item functions in my life and what my life would be without it. It’s certainly true that we often don’t appreciate things until they are gone, and to evoke a true emotional response from myself while making a gratitude list, this is a prompt I often use to help me really feel the energy of gratitude and experience the benefits a gratitude practice has to offer.
Rampage Meditation: There is a subgroup of meditations out there that are known as “rampages.” Go ahead, type Rampage Meditation into the YouTube search bar and you will see what I am talking about. This is a specific style of meditation that has grown in popularity over the past few years, usually, but not always associated with Abraham Hicks and Law of Attraction, but I find that this type of meditation is a really great tool to use to shift my energy. Essentially, this meditation type is a guided meditation where someone is feeding you prompts, affirmations and insight intended to help you shift your dominant emotional energy (aka your vibration) upwards to gratitude, love, happiness, joy, etc! If you think about your emotions as a sliding scale where sadness, depression, anger, etc are at the bottom and happiness, joy, contentment are at the top, the point of these guided meditations is to wind your energy up towards the more positive feelings on the scale. When I am particularly sad, this type of meditation often works the best for me. Because just sitting and meditating on my own is something I can’t do easily or effectively. But these rampage meditations give me the thoughts to think and help encourage me.
Journaling: Whenever I am feeling bad about something in my life or feeling like things aren’t going the way I want them to, journaling helps me so much to identify my limiting beliefs and overcome them logically and reasonably. Journaling is often a tool and strategy I use to self-coach or give myself a mock-therapy session. Now, if you have never done any sort of coaching or therapy, let me walk you through my general process for how I journal out my feelings. First, I always identify what I am feeling and the reasons why I believe I am feeling the way I am feeling. I know that for myself, there is usually some issue in my life that is not going the way I want it to that ends up causing my emotional distress. In the case of how I’ve been feeling recently in lockdown, I know the problem for me is that I start feeling powerless that I cannot just do whatever I want right now. So I start with that situation and feeling and I rant it out to my journal. I complain it all out to my journal until I feel like I’ve exhausted my feelings on the matter and laid them all out. Then, I play the role of coach or therapist for myself and force myself to recognize logical reasons why whatever I am complaining about is not true. For example, even though I can’t go out and do all the things I want to do right now, there are still plenty of things I can do and want to do, and it’s important for me to identify those things and why those are very important for me to do if I want to adjust this feeling. Then the final thing I like to do in this journaling session is make a plan for moving forward. Essentially I ask myself what I am going to do moving forward from this journaling session in a way that combats the negative emotions I was experiencing to begin with. I might list out steps, brainstorm ideas, or make a to do list, but I always like to end these journaling sessions with a plan for self-management to help me avoid the trigger again. Then I have this list or this plan to come back to if and when those feelings creep up at me again, which they do- but having the plan acts as a sort of defense for me. Like “no, we are not going to go down this road again, you already solved this problem, here is the plan, focus on the plan.” And honestly, this helps me a lot to break out of the negative emotional patterns and focus on establishing the positive emotional pattern instead.
So, that is what I do when I get into a low place, like I was in during May, and this is a strategy I am going to continue to focus on as I move into June. Because the trigger itself isn’t going away, I am still in isolation, so I need to stick to that plan to keep myself positive and execute regularly on those strategies that help me stay positive and motivated. This is my executive decision to choose joy and focus on that instead of letting negative patterns take over my mind and ultimately derail my life and happiness. But if it does happen again, and I do go dark again, it’s okay because I have these strategies to help pull me out and each time I get stronger and stronger. It’s progress not perfection we are aiming for here!
I hope this installment of Entrepreneurial has been insightful for you! Here is to another great month ahead. I would love to hear how your May went and what you are up to in June, so please do feel free to leave me a comment and tell me about it!
In about a week my business will be celebrating its sixth year in existence! First of all, I would just like to say how proud I am that it surpassed the dreaded five year mark of failure, wherein a vast majority of businesses close up shop within the first five years. So, I guess we could say I have a good grip on what it takes to run a business online, successfully. Has the road been perfect? Certainly not. I know I have made mistakes along the way and although I don’t like to have regrets, I certainly am aware of business decisions I made that didn’t turn out the way I wanted. All of this experience over the past six years has made me stronger though. From trial and error I know more of what I want from my business and what I am trying to create with it. I’ve also learned a lot about what it takes on a personal and energetic level to establish and remain balanced as a business owner. Managing my time, energy and expectations so that I can achieve my business goals right alongside my personal life goals, and still be moving my life forward in all the areas that matter to me. So, if you would like to know more about some of the insights I’ve gleaned on this topic, this is what I would like to share with you today.
If you are trying to find balance as a small business owner, there are three main objectives you have to learn and make routine priorities in your life:
✔︎ You have to learn to Manage Your Time
✔︎ You have to learn to Focus Your Energy
✔︎ And you have to learn to Balance Your Expectations
Manage Your Time
The first aspect you must learn into order to find balance as a small business owner is to manage your time. This is one of the most practical lessons you must learn because running a business is a different kind of demanding job than other careers. Yes, time management is key for everyone to learn, but when you are running a business and you are both the boss and the employee, the visionary leader and the practical worker, priorities are everywhere and their is always more work to do then you can actually get done.
In order to get really good at time management, I think the best place to start is by getting crystal clear on your priorities and create a system for prioritizing tasks. As you will be doing the difficult task of defining the direction for your business, breaking it down into objectives and project plans, and then executing on the work, knowing what work is the priority is always important.
As a solo business owner, I wear a heck of a lot of hats and I move between a lot of different types of work. So to keep this organized, I like to manage my work time on a themed workday schedule. Every day of the week is earmarked for different types of work so that I can be as efficient as possible when switching between different types of tasks.
I also tend to operate my personal daily schedule based on the concept of the top three list. Meaning, everyday I define my work, but I create priorities from my to do list by highlighting three tasks that are the most important to achieve that day. The prioritization aspect of how I choose my top three is defined based on my personal system of prioritization, but generally speaking, I have predefined what my creative output will be for a week and those items become the most important work to finish, followed by scheduled projects and then general business housekeeping tasks.
Now, to ensure that I establish balance with my time each day, I do also stick to a daily schedule that makes time for me to complete my personal routines and tasks throughout the day along side my work tasks. I like having a defined daily routine for my workday because seeing my tasks laid out on an hourly schedule keeps me motivated to stick to it, as I can clearly see that following such a schedule gives me ample time to achieve my personal and business objectives for a single day.
Focus Your Energy
There is a quote I love that states “where attention goes, energy flows” and that has come to be something of a motto that I live by. For me, I have seen how that statement is completely accurate. When I give my time and attention to to topic, I am sending my energy to it, whether I intend to or not, which is why I find it very important that I use my morning routine to set my mind and focus for the day so that I minimize mental distractions.
I achieve this with my morning meditation and journaling practice. After I awaken in the morning, I am in the habit of turning on a meditation and laying in bed, clearing my mind and elevating my personal energy to a state of relaxed bliss. Once I get up out of my meditation and deal with my personal hygiene tasks, I then head to my office where I spend no more than 10 minutes journaling in my High Vibe Bible inserts. On these inserts I have a place to list out my daily gratitude, which again adds to that blissful emotional state. Then, I also have a space to journal my thoughts and plans for the day. Once I am in a positive headspace I find that its much easier for me to create my daily to do list and get excited about the tasks I have to accomplish that day. Going through this daily energetic process even makes me more motivated to undertake tasks that I might normally want to avoid, because instead of approaching them from a place of anxiety or worry, I am approaching them with a mindset of possibility and determination. When I start my day like this, happy and content, I am infinitely more productive, and distractions have a harder time breaking through the energetic boundary I have set for myself.
But, of course, a happy disposition alone isn’t always enough to keep distractions at bay. This is why I do my best to set my work area up to minimize distractions. I am very lucky that right now I don’t have many distractions at home, but I do take steps to ensure I remain focused with my work. I don’t watch tv during the day, I keep my phone on silent and I usually even mute my computer sounds so that email notifications don’t disturb my work. I don’t like to read the news while I’m working because that can often shift my emotional and mental state in a direction I don’t want it to go. But, I do sometimes enjoy listening to music, specifically classical music that keeps me uplifted and productive while I perform certain tasks. Sometimes, depending on the work I am doing, I will even listen to a book on tape. All these actions help me to minimize distractions that might leech my attention and energy away from my work.
Balance Your Expectations
The third and final element of finding balance as a creative business owner is balancing your expectations. On one hand this concept compliments the idea of priorities discussed under managing your time, but it really goes beyond that. Balancing your expectations is more about understanding your limitations and knowing how much you can accomplish realistically. I think a lot of times creative entrepreneurs have such big visions that they try to do too much too soon. They take on a lot of work and then work becomes their entire life, or work drains them to the point of failure and burnout. I know it is a challenge living in the digital age and seeing all the possibilities of how you can build a business and market online, but you need to draw the line at what works for you and what is realistic for you to achieve.
Taking myself for instance. I know that something that works for me is writing, so I write three blog posts a week. I don’t think I could do more than three outside of an occasional extra update and remain as productive as I am, however. Same thing goes with my video creation. I used to make two videos a week, but I burned out of enthusiasm for that after a few years, so now I stick to one. I might see other businesses posting more, or in different ways. I am often asked to start a podcast, but with what time and energy because I am booked up at the moment.
You need to get clear with yourself on the expectations you are setting for yourself and your business to manage your workload on a daily, weekly, monthly basis, as well as to understand the signs of when you need to refill your energy and in what ways to do that. I do a lot of self-care on a daily basis. I have self-care routines starting from the moment I wake up and start meditating, to weekly meal preparations, and even regular quiet time alone. I know the amount of self-care I need to take on in order to properly fill my cup so that each day and week I have the energy to take on my realistic workload. It’s a balance, energy in and energy out. Burnout comes from too much energy out and not enough energy back in.
Well, that is how I balance my energy as a creative business person, focusing on how I manage my time, focus my energy and balance my expectations. This productivity triangle of sorts is the key to how I manage to get so much done, even as a solopreneur. Now, if you would like some additional help on this topic of finding balance as a business owner or entrepreneur, I would also recommend that you check out my CEO Strategy Day Concept and FREE Template. You can read all about it here, but briefly, my CEO Strategy Day Concept is a routine I use to keep myself operating efficiently and ensure my life is balanced without any important items slipping through the cracks. I hope the CEO Strategy Day Template helps you to plan and execute a day for you to get into alignment with your highest self and goals for your best life!
I’d love to hear what you thought of this information, so please do share your feedback and opinions in the comments. I’d also love for you to share any additional tips you use to keep yourself balanced as a creative entrepreneur or business person!
I sincerely hope you and yours are doing well, staying safe, healthy and productive at home. All is well with me and in my neck of the woods, and I’ve been focused a lot lately on keeping motivated with my new consistent work schedule.
As you know, earlier this year I got back on my three weekly blog post, one weekly video schedule, and since quarantine hit, I have been making those videos live classes. All of this new work has been a welcome distraction during this time for me, but, it’s still a habit I’m working to develop consistency around. So, I thought today I should share some of my insight with you on how I’ve been keeping consistent and disciplined over the past few weeks and months because I’d bet that with the drama on the world stage right now, many of you might feel like you have every reason not to do the tasks on your to do list. Am I right? So, if you have been feeling overwhelmed managing your time and expectations, hopefully I can share some tips for finding consistent motivation.
The first thing I wanted to talk to you about on this topic is actually a podcast episode I listened to recently that really resonated with something I’ve been thinking a lot about lately. The Podcast is You’re Welcome by Hilary Rushford if you want to check it out, and the episode I am going to be talking about today Ep. 58 Productivity Guilt During Quarantine + the Idealization of Time. It’s that last part that I want to talk to you all about, the idealization of time, because this is something I’ve been thinking a lot about.
So, I’ve mentioned before that I think right now, we’ve been given a tremendous opportunity with this pandemic to really go inward and work on ourselves and our goals. I’m not saying that the pandemic is a good thing, clearly it’s not, but I am saying that in every challenge comes an opportunity and suddenly, many of us who were once on the hamster wheel of time management have been given an influx of time. That’s not everyone, many people right now are more busy at home. especially parents who are now remote workers, plus teachers to their children, in addition to their myriad of other responsibilities. But, many of us do have more time in one way or another right now, and I see this as an opportunity for people to buckle down and execute on the goals they have firmly placed into the Someday category. You know what I am talking about- those goals you said you wanted to go after someday when you had more time. Well, we have more time right now, so are you doing all the things you said you were going to do once more time arrived?
My assumption is, and what Hilary discussed in her podcast episode was, that no, lots of us are not using the extra time we now have to go after our goals. There is a good reason for this- time was never the reason why you were not going after those goals to begin with. I say this all the time, but it’s truly evident right now in our current situation that time is a construct. You have, and always have had, the same 24 hours in a day that each and every other successful, goal oriented person has, but you aren’t executing on those objectives, not for a lack of time, but for a lack of motivation. Actually, it’s like a mix of motivation, discipline, clarity keeping you from executing, but all of it is a mental block and you are blaming it on time.
I want to be very clear, I am not saying this to judge or attack you if you happen to be getting triggered by this conversation. I am saying this as a friend and hopefully a trusted source of productivity advice who truly wants to see you succeed. But you can’t succeed if you don’t acknowledge the true issue here. Time was never the issue. What the exact issue is for each of you in this situation will be different, but it stems from a limiting belief you have held in your mind that is confining you to a pattern of behaviors in which you consistently prioritize other things (or nothing at all) over the completion of your goals.
You have the same amount of hours in a day as Beyonce (I love to use that quote) and, yes, right now Beyonce might have much better resources at her disposal than you, but she didn’t always. It was consistent planning and action that made Beyonce the woman she is today. And if you don’t resonate with Beyonce, substitute her for any number of successful individuals. The point is, all of us get the same amount of time and the same amount of opportunities in a day to go after our objectives, and so we have to stop using time as an excuse and start addresses the real issue holding us back from action.
I am not immune from this conversation myself, either! In fact, I want to use the example of myself to explain how I have been overcoming my own obstacles and taking more strategic action. Let’s go back to those three factors that I think really do impact our ability to take action and those are clarity, motivation and discipline. Without those three elements in alignment, it’s difficult to take strategic action that yields results.
# 1. Clarity: I define clarity as understanding where I am trying to go, what I am trying to achieve and having a set of parameters for how I want to achieve my goal. In her podcast episode Hilary talks about the fact that each of us has a list of things we believe we should do if we had the time, and yet many of us never do the things on that list. To me, this issue comes down to a lack of clarity and the importance of switching up the language we use to describe this very common issue. So, yes, we have all been faced with ideas of things we should do, but I think we need to start thinking of this list of shoulds as a list of coulds. If you are into Law of Attract you have probably heard Ester Hicks and Abraham talk about life being a series of experiences intended to highlight the contrasts of desires. Meaning, there are lots of different experiences we have in life and can have, and it’s up to us to filter through all of them and determine which we desire and which we do not. In the podcast, Hilary uses the example of her father, who is an author and speaker to illustrate the point that as humans we have more ideas than time to execute. She explains that her father knows he should turn his book into an audiobook but he hasn’t had the time to do it yet. But, time isn’t the issue, right, it’s desire. Whether or not he should turn the book into an audiobook isn’t the question, really the task is simply a could until he gets clear on whether or not that is a true priority for him. Plenty of people never turn their books into audiobooks and for good reason, maybe it’s not worth the time or effort, maybe there is a specific strategy they are following or perhaps they just don’t like audiobooks and prefer their book to be in physical form. This is what I mean when I say it’s important to have a set of parameters for how you want to achieve a goal because truthfully the options are endless for things we could do, but clarity around our values will help us define the path of execution for anything we do desire to accomplish. Let’s use an example from my own life and business. I am told all the time that I should sell my inserts as a physical product, not just a digital. Or I am told I should write a book, or I should start a podcast. But when I ask myself shouldI and I evaluate these ideas based on my values, I keep coming to the conclusion that those options are not in alignment with my objectives. So, it is very important that we treat these shoulds as coulds until they pass the litmus test of clarity and are formally identified as objectives we wish to pursue. If we don’t we run the risk of shoulding ourselves to death, meaning, we allow all the options that we have to overwhelm us and paralyze us into inaction.
#2. Motivation: To me, the next part of this equation is motivation, meaning that initial spark that triggers action to begin. Some people believe that motivation is required consistently in order to start and complete an objective, but that isn’t how I see it. I believe motivation just needs to inspire the start of an action. So, we need to feel like, yes, we can achieve the goal, it is possible and feasible. If you are someone who has an idea that you would like to take action on, perhaps you have had that moment of clarity and know what you want to achieve and have made a plan to get it done but haven’t been able to take action yet, what you need in this situation is that spark of motivation. For me, motivation comes from knowing that I am not the first person who has done anything in this world. So, if someone else can do it, so can I. A lot of inaction or the inability to start on a project for myself often comes because I am afraid of failure, but reminding myself that others have done something takes the edge off. Even if I can’t find an example of someone who has done the precise thing I am doing, I can usually find an example of someone who is doing something close to what I am doing. For example, recently, I have been hosting live classes on Saturday afternoon on my Youtube channel in a way I never have before. These classes are like nothing I have really seen on YouTube before within the planning and productivity community, and because of that fact and all the equipment and technology required on the back end, I get a little nervous doing the classes. But I know I am not reinventing the wheel here. I know there have been other creators in other genres who have gone live like this. Gaming streamers are the best equivalent I can think of who also have a complex tech setup and are managing an event on their own with a large live audience. So, I know I can do it. Just because other planner people don’t host these events doesn’t mean I can’t or shouldn’t. Most of the time, it is this sort of motivation that helps me put myself out there in new ways when I am afraid of trying something new for my audience.
#3. Discipline: As I mentioned earlier, I believe motivation is the initial spark required to overcome mental obstacles and take action, but it isn’t necessary after an objective has begun. What you need after you get started on a goal is discipline! Self- discipline is the mental muscle that keeps us coming back and working on an objective after the motivation has ended. For many people, including myself, this is where the struggle begins. It’s not in finding clarity and it’s not the motivation to get started, it’s the discipline required to show up over and over again until the work is complete. I know many of you reading this believe I am naturally very self-disciplined, but I would not agree. I have struggle often with discipline and have to find creative ways to get myself to execute and complete work all the time. The first element that helps me with this is having a plan and making sure I have clear visibility to everything I need to do. So writing out my top three tasks in a day and making sure I have that complete list of work with my next-action on it is crucial for me. But the list itself isn’t enough for me. I can stare at a to do list all day and never take action on a task, so I have developed a formula for myself to get to work. First, I need to slow down to understand what is holding me back that day. It can vary of course. Perhaps I see that the tasks aren’t what I desire to do, or I have another priority that has taken precedence. Often though, I am just feeling tired or overwhelmed with my work. So, I give myself permission to take a short break to get my head straight. Usually, if I spend this break relaxing in meditation I can calm the mental blocks enough that they dissolve and then I am no longer afraid to tackle the to do list. Or, sometimes I take a bath to relax my muscles physically. Or, other times, I will watch some funny videos on YouTube or TikTok to lift my energy and vibration. Once my energy is lifted, when I come back to my to do list, I can sense my increased capacity for the day and I’m ready to get down to work.
That is my formula and process for consistently motivation myself to start and complete my work. I’ve been using this process a lot lately because in these challenging times, it’s so easy to get down about what is happening in the world and it can drain your energy and capacity to get things done. It’s so important that we have grace with ourselves and acknowledge where we are struggling because when we dig deeper at that struggle we will find the obstacles that are holding us back from executing on those objectives we desire to achieve. It doesn’t matter why you want something, your desire is valid and you are worthy of it. Sometimes, it just takes some good self-awareness and analysis to understand what blocks are truly standing in our way.
So, this is the process I am going to continue to work on through the month of May as I develop that consistency and self-disciple to execute on my new content calendar and the other projects I have on my business plan to execute. I know I have big dreams for my life and where I am heading and its so important to me that I complete the work I plan for myself so that all the dominos fall properly throughout my year.
Okay, well with that here’s to another great month ahead! I hope this post has been insightful for you and I’d love to hear more about what you are working on this month in the comments below!
As I am writing this post, I have now spent over five weeks in social isolation at home due to the recent world pandemic, and I know each of you are likely in the same situation. At this point, it looks like some countries might begin loosening social distancing regulations soon, but we’re still going to be inside for a while longer and I wanted to share with you how I’ve been spending my time at home productively, to give you some ideas or inspiration for how you also could make good use of this time.
First let’s talk about my mindset during this pandemic, because I think its good to start with your head in the right place. I know there is a lot of anxiety going around, and fear for our health, safety and future economic security, but I pretty much refuse to give into that fear and lack mentality. Things aren’t perfect right now, thats true, and it feels like there is a lot of uncertainty in the world, sure, but honestly, life itself is a lot of uncertainty. Nothing has really changed about that, anyone could leave us at any moment, we could loose our financial security because of a job loss or downturn in an industry or market, really the only thing that has changed is that we are now seeing the truth. The world was never a certain place. I get that can be frightening for people. Humans have what is called a cognitive need for closure, which means we like to know what’s going on, we like to understand situations, good or bad, we don’t like to be left hanging with unknowns. Right now, the world seems like a big unknown, but I promise you, just as life is filled with uncertainty, it also has a persistent way of fighting on. When we look at history we know this is true. After world wars and pandemics in the past, we have been faced again with prosperity. Things will get better, they will go back to normal, nothing lasts forever. Because every time we overcome a hurdle, we are better for it.
So, I’m not feeding into the false idea that we should be afraid or worried- all of that is a waste of time and energy. Honestly, if we really did have significant cause for worry, worrying would be the absolute worst use of our energy in that situation. We need to keep calm cool heads. Which is why I’ve been doing a lot of meditation during this time. To keep myself calm and focused, and grounded in my knowing that this is just a temporary situation, a construction that is going to lead to new expansion.
Task #1: Meditate daily Spending just 30 minutes a day in the morning when you wake up or just before you fall asleep relaxing to a meditation track will do wonders for managing any anxiety or stress that you might be experiencing during this time. YouTube has free meditations for every situation, so I recommend using one of those to start.
Now that we have our heads in the right place, let me explain a bit about my strategy during this period of time. Strangely enough, I truly believe that this reordering of the world is an opportunity for each of us to take our focus off the outside world and outer expectations, and start focusing inward. How many times have you or I said “I wish I had more time for x?” X being some long held personal goal, project or objective that you just didn’t have time for in the busy-ness of our former lives. Well, guess what? Now, stuck at home all day, we have an opportunity to focus on those other goals. While the past five weeks haven’t been an all expenses paid vacation, the new challenge of making life work from home has also come with great new opportunities. The vast majority of us now no longer have a commute, regular social obligations, events or other distractions on our time. So, if you are home feeling a little stir crazy running out of ideas of things to do, it’s time to put your energy into that project you’ve been putting off. I don’t know about you, but I’m thinking that this is the perfect time for me to focus on my health and the back end of my business. I can’t go out to eat, I’m not distracted by dinners or brunches with friends who might derail a diet, so I should focus on sticking to my meal plan and getting in shape. With the economy taking a hit, although I am very blessed that my business hasn’t been affected, I should take this opportunity to take a step back and work on those lingering tasks and upgrades I’ve been putting off for too long. Focus less on selling and more on what I can do to create better systems that will eventually make my life easier in the future. That would really be a productive use of time right now for me, so determine what would be a productive use of time for you. How can you use this time to set a goal, map out a plan and track an objective that will make your life better once we are on the other side of this pandemic?
The final thing I’ve been doing during this pandemic to help me stay motivated and productive is having video dates with friends and family. I don’t know about you, but before the pandemic hit I remember shaking my head at all the memes that would go around poking fun at how people would make plans with friends but then either cancel or prefer to stay home. I know you have seen at least a few of these graphics yourself, and I have definitely been on both sides of that situation. Having friends cancel on me at the last minute because they don’t want to go out or personally feeling too drained to get myself up and ready for a night out. I feel like what is happening with social distancing is almost like all those memes have finally come to fruition. All our social calendars are clear, we are all spending quiet evenings at home. As much as I would say I have been taking well to the social isolation, I know that I do need social interaction to keep sane. For the first few weeks this wasn’t a priority, but after a friend invited me to my first pandemic girls night via zoom, I realized that I had been sorely missing social activities. So, I have been prioritizing them now. It really has made such a difference just to see and talk to people, and scheduling a date out ahead of time gives you something to look forward to in a time when all the days of the week start to blur together.
Task #3: Schedule a weekly video date with a friend or family member. Don’t just play this by ear, set a scheduled day and time to devote to this so you have something to look forward to and to get ready for. Put a but of effort in getting ready, especially if you haven’t had many reasons to get yourself dressed up to be on camera.
So, that is how I have been spending my time productively during the pandemic. I hope this post gave you some inspiration for things you could do while you are stuck at home to continue living your best life! I’d love to hear what you’ve been up to, so leave me a comment below, and check out my Live Events schedule and consider joining me for my next free class to hang out and learn together!
Like everyone in the world, I have good days and bad days and it always seems like the days when I am most productive just sort of randomly happen. They are usually unplanned; one day I just wake up and things seem to flow. There are no obstacles and the day just passes easily while I remain focused on the things I need to accomplish. When this happens, it’s easy to think that I just got lucky. Like the stars have aligned for me to have a productive day, but tomorrow I might not be so lucky. The truth is, however, although we might experience these days as random occurrences, there are things we can do to mimic the conditions and have the most productive day ever, whenever we want. I’ve actually figured out four important steps or phases we can take to have the most productive day ever, and if you also follow these steps you can create the right conditions to have your own productive day on demand as well!
Your Productive Day Starts the Night Before
The most productive days always begin with a few key actions taken the night before, but for each of us, the exact actions to take to set tomorrow up for success might be different. Think about the things that cause resistance in your mornings. Are you exhausted when you wake up? Do you struggle to pick out your clothes? Do you make a mess in the kitchen preparing breakfast and you’re brown bagged lunch? Whatever elements of your morning are a struggle for you, identify them and decide what action you can take the night before to vault those hurdles. Getting to bed earlier, laying out your clothes, prepping a breakfast and lunch? Maybe it’s not your own resistance you face and the struggle is with partners or children. Get them on board if necessary and take some time prepping with or for them so tomorrow morning is a breeze.
Make Your Morning Count
Now that you have mitigated the biggest sources of resistance in your morning, you can start your day with more peace and ease. Begin by spending a little more time in bed this morning. I know what you’re thinking- but I promise, this will be time well spent. After all, you took key actions last night, so now you can spend 15-20 minutes before exiting bed in quiet prayer or meditation. If it helps to use a guided meditation track, have some options bookmarked on your phone so you can pop on your headphones and get yourself aligned before your feet hit the ground.
Once it’s time to get down to business for the day, no matter what sort of work you do, spend a another 10-15 minutes with your planner working out time when you will focus on your most important priorities. Decide what those priorities are; time with family, a workout before or after work, an important event or meeting, or specific work that is due. Once you know those top 3 priorities for the day, make sure you have the time blocked off for their completion in your schedule. Then of course wrap up your planning with any other scheduled events or tasks you need to remember.
Wrap Up and Wind Down
Towards the end of your workday it’s incredibly important that you intentionally wrap up any work that may need to be carried over for the next day and get your workspace or inbox in good order. This will make it much easier for you to have a productive work day again tomorrow. Spend perhaps the final 30 minutes of your workday intentionally winding down for the transition from work back to home life. Set the intention that you are leaving work at work and moving into the next phase of your day with peace and ease so that you can now step into being your best self for your personal priorities. Whether you work outside or inside the home, that intention mental switch is an important daily transition to make so that you are showing up as your best self for yourself and other, and also making the most of the next phase of your day.
Simple, right? Maybe not necessarily easy, but a pretty simple four step plan. I’d love for you to test this plan out in your own life and report back on how it worked out for you. Remember, this plan is intended to be general steps for you to take, but you need to hammer our the specifics for your day and your life for things to work out as productively as possible for you. But, it is great to have this template or outline to work off. Can’t wait to hear how it goes!
I have a special little treat for you- a midweek video! I am trying to get back into the swing of posting my 2 weekly videos again and I recorded a work day in the life for you focused around my tasks as a Passive Income Entrepreneur. I hope you enjoy this video and learn a thing or two about the systems I build to support my business.
Follow me around as I show you my routine, walk you thru how I create passive income opt-ins and discuss some new products with you! If you are interested in build online passive income systems for your business, I welcome you to check out the blog post and download the FREE PDF Guide we created in this video to help you get started: http://bit.ly/freepassiveincomeguide
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Forget whatever you think you know about designing your best life because this is where we throw out old stereotypes of what it means to be successful so that we may become the embodiment of our own greatness.
This isn’t about gender politics, this isn’t about family, this isn’t about society or religion- this is about you, and whether you desire to be a woman of greatness who makes things happen for herself and the ones she loves.
We all know that life is filled with its up and downs.
No one’s life is perfect, and no one has it all no matter how great things may seem on social media.
But the one thing we all need to have- the single most important skill any woman can acquire and utilize for her own personal success and happiness- is the ability to mobilize and motivate herself to achieve any goal or outcome she desires. That is the only way to guarantee yourself consistent and repeatable happiness and success in your life.
That is what it means to live a Charmed Life!
The woman who leads a Charmed Life knows, believes and trusts in her own abilities. She knows her own mind, she prioritizes the care of herself so that she may better care for the needs of others. She sees great possibility in her life and isn’t afraid to show up to do the work necessary to have the life of her dreams.
She is smart, she is strong, she is capable, she is confident, and she is inside of you!
You are the only one responsible for your ultimate happiness in life and if you are ready to learn what it takes to birth your dreams into reality, now is the time for you to expand into the reality of your Charmed Life.
The path isn’t always easy- that’s why precious few ever dare to tread upon it.
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The path to your Charmed Life is waiting for you.
Introducing
the charmed life Master mind
An Accountability & Personal Development Coaching Membership Community for Ambitious Women Designing their Best Lives!
Here's what you'll get
THREE LIVE CALLS EACH MONTH: Each month, members of the Master Mind meet live for a new Masterclass, an Office Hours Q+A Call, and a monthly planning CEO Power Hour. All calls are scheduled ahead of time, and recorded, so if you can't attend live you can enjoy the replay.
WORKBOOKS + ACTIVITIES: To accompany each Masterclass, you will also get access to downloadable class workbooks and materials with additional homework and activities to put the principles you learn into immediate action in your life and planning.
MASTERCLASS TRAINING LIBRARY: As a member of the Master Mind you will get access to the complete library of classes and calls on-demand. That's dozens of trainings and 100+ hours of content to learn from on a variety of topics.
RESOURCE LIBRARY: In addition to the Masterclass Library, you will also get full access to the resource library filled with dozens of additional insert designs, guided meditations, planner organization tools and more.
A PRIVATE MEMBERSHIP COMMUNITY: Not only does the Master Mind have its own dedicated membership website where all our downloads and resources are housed, but we also have our own Private Slack Channel where I post accountability prompts and do additional coaching outside of class. I share extra content on the Slack channel and you can use it to share content as well, chat with your fellow Master Mind members and ask me additional Q+A!
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When you join the membership, you get instant access to my 12 week productivity + planning course that will help you learn the essential strategies I teach for functional planning and achieving success. This course is packed with 12 video classes, printable worksheets and class materials to help you set goals, make plans, master habits and much more!
Productivity book club
For years my community has been asking me to start a book club and I am pleased to announce I will be hosting one from within the Master Mind. I'll be sharing all my favorite books, plus choosing a title each month to read together and share key lessons from so we are continuing our education on productivity and success together! For those of you interested in Metaphysics + Alchemy topics, don't you worry- I've got you covered too!
Wellness support group
I don't know about you, but I have certainly packed on the Quarantine 15 since the pandemic began and I am on a mission to restore my health and wellness to a place that feels good to me. Many of you know, I lost nearly 100lbs back in 2017 using the Keto diet and I would love to share more details of my wellness journey, recipes and meal prep hacks with you inside the Master Mind.
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When you enroll with the annual pay in full option, you will get a full year membership to the master mind PLUS the complete 2023 Master Plan System, a $75 value, FREE! This is the best value to ensure you have the right tools and ongoing support you need to keep accountable to your goals!
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You love my content and products and have gotten a significant amount of value from following me on my platforms and using my strategies
You are a Functional Planner who is comfortable with using printable or digital planning tools (I'll be sharing a LOT of those in this Master Mind)
You are curious and open minded and love learning new and out of the box philosophies to help you improve your mindset and your life
This is not for you if...
You're not the biggest fan of me or my philosophies... it's okay, I'm not offended, to each their own
You are focused on pretty planning and scrapbooking with your planner, you wouldn't call yourself a Functional Planner per se
You're not someone who is comfortable interacting and sharing online, this is first and foremost a community experience which isn't for everyone
LET'S HEAR FROM MY MASTER MIND SISTERS
A big thank you goes out to each of my master mind sisters who was gracious enough to share their stories with us! Your support and belief in our group means the world to me!
Alexis is Your Virtual Coach & Charmed Life Guru
Imagine that smart, funny and super successful friend who is always sharing the most life-changing tips and time management hacks. The one everyone goes to for advice because she just makes life look so effortless. Yea, that’s Alexis, and she’s your new on-demand coach ready to help you bring your Charmed Life to fruition!
Alexis is a successful online entrepreneur who designs strategic tools to help ambitious women plan for a balanced life and business. She is a blogger, YouTuber and productivity thought leader with a following of over 150,000 and annual views into the millions.
Alexis is the creator of the Functional Planning Methodology, the Master Plan and CEO Strategy systems, and her work is designed around proven productivity, time management and neuroscience research to help you organize and motivate yourself to achieve your goals and objectives with ease.
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That’s the equivalent of one week of to-go lattes, but the impact on your life will last far longer than the jolt of caffeine.
You will have access to the master class replays, class materials, resources, inserts etc for as long as you are a member of the Master Mind. You will have unlimited access to the complete library of content and resources shared and produced ongoing as a member.
The Master Classes each month will be held via Zoom. If you have ever been to one of my live workshops on YouTube you know what to expect in terms of my style and the way I structure my classes!
Currently, the monthly Master Classes are held on the first Saturday of the month at 2pm ET/11am PT.
Our monthly Office Hours call is scheduled for the 20th of the month, and if that date lands on a weekday (Mon-Fri) it is held at 7pm ET/4pm PT. If the 20th is a weekend (Sat-Sun), the call is held at 11am ET/8am PT!
Finally, our CEO Power Hour call is scheduled for the last Saturday of the month @ 11am ET/8am PT!
The Charmed Life Master Mind costs $396 for 12 continuous months if you enroll at the Annual membership price, which equates to $33 per month. Or $44 a month if you sign up for month to month. You have the option to sign up on a month to month basis OR sign up for the annual pay in full which includes a special bonus of the complete Master Plan System, a $75 value!
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thoughts from my master mind sisters!
“I have signed up with Alexis’ Master Mind for a whole year! I rediscovered her a few months back – and found that she was doing a monthly coaching pack. I did not want to sign up for the whole year at that time as I was in such a mess. Covid has been a destructive force on both my little shop – and on my personal and mental health. I could not see past the next few days – and had no idea of how to sort the jumble out.
6 months on – I am loving the coaching. I am much better organized – my head is clearer – I can concentrate and plan. Hey, I am not perfect – I still mess up – and that’s allowed – but I can get back on track and start over with the tools that I have now.
We get 3 group sessions a month – plus workbook downloads – and class replays – plus each class goes into a resource library so that you have access to all the past classes and workbooks to work through.
Alexis is so generous with her time – and puts so much work into the classes and workbooks. I also love the range of topics that we cover – it is so varied – there are all sorts of new ideas that you take further if you want to.
I am loving my planner and organizing stuff. And – I am so looking forward to the coming year – The class titles look amazing.”
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“I just wanted to let you know how much the Master Mind has helped me. I started out 2020 with basically no real goals and no plans except to make it through the day, the week, the month. I rarely woke up excited about the day. I wanted to get that excitement back again. I joined Empire Building and found that I could get excited about my work again! Then Alexis introduced the Master Mind. I jumped on it right away. It was a chance to stay connected to a group of like-minded women who wanted to get things done. I have used Alexis’ products before (The Master Planner and the Project Planner) and I knew how much they helped me in the past. We just finished setting up our goals for 2021 and I am excited about the new year. Alexis gives 110% to everything she does. I would not hesitate to join ANYTHING Alexis puts together. You will get so much more than you expect.”
Carol L.
“I have been searching for eons for the tools and information to get my ADD brain organized and working productively. I stumbled upon Alexis’ YouTube channel last spring and it changed my life. Her planner pages, her videos and most recently her Empire Building Course and her Master Mind group have gotten me to slow down and think about how I am thinking. I stray from the path because that’s what my brain does, but I always come back to her channel and shop, and ask myself why I wasted more time, energy and money looking for “it”, I am a 25+ year trial attorney running my own firm, with 5 grandkids to spoil, and Maltese show dogs to raise and train. But it has been Alexis’ products, courses and instructional videos that have done more to get me focused and productive than all the planners, self-help articles, videos and books in the past 10 years. Life is still a rollercoaster and non-stop “do this now”, but I have stopped searching for that “miracle” because all I need is right here. I learned her method and the madness ended. Now, if I could just get her to call me everyday and remind me to prioritize my to-do list, I would be in heaven. Thanks a million Alexis. You change lives.”
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Plus all of the additional benefits listed on this page above
