Summer is unofficially over and now it’s back to school for some and back to work for the rest! Although we have all grown more than a little comfortable with the summer schedule of lazy days, long weekends, vacations, bbq’s and social engagements, one after another, it’s time to get ourselves back in gear! So, how do we transition from the slow pace of summer to the faster rhythmic grind of daily life in the fall? Well, I will tell you how we are not going to do it! We will not be drastically changing our sleep schedules to wake up even earlier and go to bed even later to shove more into our days. We won’t be working excessive overtime, or packing in the appointments, meetings, and too many tasks into our calendars. No, we need a more reasonable, sane way to go about increasing our productivity for a more efficient tomorrow, without sacrificing too much of today!
1. Lay out your clothes, pack your bag and plan your breakfast, lunch, and dinner the night before! One way to have a more productive morning may be setting the alarm clock earlier and actually waking up with enough time to do it all, but a better way around that without sacrificing pillow time is to just take care of some of your morning routine the night before. That way you wake up with a plan, and everything nicely laid out and prepared. So, prep your breakfast, pack your lunch and set up your crock pot and dinner ingredients before bedtime, so that in the morning you can breeze through your tasks with a productive pep in your step!
2. Do a brain dump before bed of all the to-dos and excess items clogging up your head, then ID your top 3 priorities for the next day. You’re never going to be able to sleep right with all that information active in your mind, so write it all down with a pen and paper so you don’t spend half the night awake worrying that you’re going to forget an important task or detail for the next day. Once you have everything out of your head, take another moment to think about tomorrow and which 3 tasks or items are your priorities for the next day. Make sure to write those down, underline and highlight them for reference tomorrow!
3. Pick up your pace in the A.M. So, you got a pretty good night’s rest and you know you have everything laid out and set up to make your morning much, much easier! But that doesn’t mean you get to sleep in an extra 15 minutes, or get to mozy around the house at a leisurely pace! Get up on time and hit the ground running! All those short cuts you gave yourself yesterday were to help you stay organized and productive today, so feel the energy and put your pedal to the metal! You will be twice as fast, and twice as productive if you make a conscious effort to hustle in the morning.
4. Look at your to-do list and tackle the scariest item first! Remember that brain dump list from last night? Now is the time to pull it out and get to work. But don’t start with some whimpy little to-do, instead go for the challenge bright and early. Whatever item on your list is the biggest, most daunting item, that is what you need to start with. Why? Because once its over and done with, everything else is going to feel like a piece of cake and you will breeze through the rest of those tasks like a champ!
5. Batch your work and to-dos on a list, tackling like items together and refer back to your list for your priorities instead of deferring and taking on new items as they come in. You have a lot of work today and chances are, much of that work was a spill over from yesterday or items you already knew about. Make a full to-do list and keep like items together so that you can do them all at once and save yourself time. Have a bunch of calls to make? Dial them one at after another. Have a pile of faxes to send? Take care of all of them at once to cut down on visits to and from the fax machine. And be sure not to start picking up new tasks and completing those ahead of tasks already on your to-do list! Unless something urgent comes up that needs your attention immediately, you can put new tasks as the bottom of the pile or slot them in a batch with other like items, but don’t prioritize them before items that have been outstanding for a longer period of time!
So, those five tips should have you kicking butt and taking names in no time! Remember, being productive isn’t about working more, its about working more efficiently! There are simple things you can do the night before and throughout your day to cut down on the amount of time you spend on your work, making your 8 hour work day as productive as a 10 hour one! It’s all about maximizing your time by strategizing your effort. So, what other tips and tricks do you use to stay productive and efficient? I would love to hear all about your time saving techniques, so feel free to send me a tweet and we can discuss!
